Production Coordinator

Date Posted: September 1, 2017


The Production Coordinator is responsible for carrying out duties related to WSO orchestral and small ensemble services.  


Duties and responsibilities

The Production Coordinator’s duties include administration and implementation of all elements of stage production for WSO services, including but not limited to:

  • Oversee production of all Orchestra services as assigned by Director of Operations: ensure crew are informed and organized, coordinate stage setup, ensure that all terms of Master Agreement are enforced at orchestra services;
  • Present for all Orchestra services as assigned by Director of Operations, including but not limited to rehearsals, main stage concerts, runouts, small ensembles (Kids Concerts, Gift of Music, Quartet/Quintet), in-school education concerts, and auditions;
  • Stage Management in the absence of appropriate WSO or IATSE Crew members (Stage Manager must be approved by Director of Operations prior to concert run, in coordination with IATSE Business Manager);
  • Crew member for all runout services and non-IATSE Capitol Theatre services as assigned: Intimate Classics, In-school education services, Small Ensemble, WSO Rocks, Messiah etc.;
  • Attend weekly Operations staff meeting & communicate all production needs to Operations staff;
  • Initial creation of Tech Plans for season– crew call times, stage access, equipment & tech needs;
  • Coordinate all WSO Capitol Theatre rehearsal & performance logistics with Capitol Theatre Manager & Technical Director; ensure all technical and scheduling details & changes are communicated with Capitol staff;
  • Organization and inventory of WSO equipment;
  • Organization of all necessary equipment for orchestra services, including assessing equipment rental and/or purchase needs (minimum of 4 weeks in advance of performances);
  • Other duties as assigned



  • College diploma or university degree, preferably in Arts Administration or Performing Arts;
  • Minimum two years’ experience in a performing arts environment;            
  • Knowledge of stagecraft and technical elements of stage production, and an interest for and understanding of classical music and its traditions;
  • Strong organizational, interpersonal and problem-solving skills, and the ability to communicate clearly with diverse groups of performers and technicians;
  • Ability to adapt to new technologies, tools and processes;
  • A creative approach to tackling logistical challenges;
  • Experience working with a professional orchestra, opera, theatre, or related company and knowledge of classical and orchestral music and formal music training are assets for this position.


Working conditions

The nature of the WSO’s rehearsal and performance schedule requires flexibility and adaptability with regards to the scheduling of shifts. The incumbent will be expected to work flexible hours including daytimes, evenings and weekends, and hours will vary according to the timing of orchestral services. The Production Coordinator will be scheduled for 16-20 hours a week, to a maximum of 600 hours per fiscal year, on a flexible schedule. Hours for each week will be determined through consultation with the Director of Operations on a monthly basis.


The Production Coordinator’s work will take place in a variety of settings including but not limited to the Capitol Theatre, St. Clair Centre for the Arts, various schools and community locations throughout Windsor-Essex County, and the WSO offices.

The Production Coordinator must have a valid drivers’ license and regular access to a vehicle. Travel outside of Windsor city limits is required for some services (mileage compensation available).


Physical requirements

Alongside WSO crew, the Production Coordinator participates in the setup and movement of instruments and equipment essential to WSO performances and rehearsals. The Production Coordinator must be able to lift 40lbs, stand for extended periods of time and perform various physical tasks with few breaks


How to Apply

Please submit resume & cover letter to Stephanie Marshall –


Contact Information

Stephanie Marshall, Director of Operations & Artistic Administration






Principal Bassoon – ECO, Permanent – National – starting Fall 2017


National auditions for Principal Bassoon will be held at the Capitol Theatre, Windsor, on Wednesday, September 20, 2017


Lots will be drawn at 9:00am.  Auditions will begin at 10:00am.  Candidates who are not present for the drawing of lots may be refused an audition.  


WSO Season: 33 weeks, September to May, comprised of Masterworks, Chamber Orchestra, Education, Pops, and small ensemble services. 

Remuneration for 2017-2018 to be confirmed upon completion of negotiations.  Remuneration for 2016-2017 is as follows:

Principal Bassoon: minimum 124 services guaranteed at $137.70 plus 7.0% pension

The musicians of the Windsor Symphony Orchestra are Canadian members of the American Federation of Musicians, and all musicians contracted by the Windsor Symphony Orchestra must become members of Local 566.  All WSO auditions in the Fall of 2017 are National; all applicants must be Canadian Citizens or have Permanent Resident Status and be eligible to work in Canada.  Please note that the successful candidate for Principal Bassoon will be eligible for travel compensation and hotel accommodations when engaged for services with the WSO, as necessary. 


Applicants, please reply with a one-page resume and $25.00 refundable deposit by September 13, 2017.


All applications must be sent to:


Repertoire lists will be e-mailed.  Late submissions may not be granted an audition.  No phone calls, please.